Accounts Payable and Accounting Coordinator

JOB TITLE: Accounts Payable and Accounting Coordinator
DEPARTMENT: Finance
JOB REPORTS TO: Associate Director, Finance
JOB CLASSIFICATION: Non-Union

POSITION SUMMARY


The Accounts Payable and Accounting Coordinator (AP Coordinator) is directly responsible for processing of all non-payroll accounts payable to suppliers and individuals. This incumbent is responsible for timely and accurate bookings including proper financial coding, compliant with accounting standards, and compliant with Carebridge policies and procedures. This position is also responsible for booking some general ledger transactions and the reconciliation of specific GL accounts.

DESCRIPTION OF MAJOR DUTIES

  • Ensuring timely processing of accounts payable.
  • Ensuring transactions are properly coded to the correct account and budget
  • Ensuring bookings comply with relevant accounting standards and Carebridge policies and procedures
  • Coding of routine invoices to the appropriate account and budget
  • Investigating and resolving billing discrepancies, misapplied payments, and/or credit balances
  • Ensuring the application of proper accounts payable HST recoveries according to Municipality and Charity statuses
  • Maximizing vendor discounts and minimizing interest charges
  • Preparing and submitting HST returns to Canada Revenue Agency
  • Reconciling of accounts payable, prepaid expense, petty cash and AP clearing accounts
  • Ensuring the strict confidentiality and privacy of financial records as they relate to Carebridge and its suppliers, staff and clients
  • Assisting with year-end processes, reconciliations and audit working files

EDUCATION, SKILLS AND ABILITIES

  • College certificate or diploma in Accounting, Finance, or Business Administration
  • 3 years direct experience in an A/P capacity
  • High level of proficiency with accounting software, Microsoft Office 365 including Outlook and Excel
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records
  • Strong knowledge of payment regulation, internal controls, and fair business practices
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions
  • Experience in gathering data, compiling the proper information, and preparing financial reports
  • Able to perform moderate to complex account reconciliations
  • Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts
  • Effective attention to detail and a high degree of accuracy
  • Strong work ethic and positive team attitude
  • Sound analytical thinking, planning, and prioritizing work
  • Able to effectively communicate both verbally and in writing
  • Able to build and maintain lasting relationships with other departments and business partners

ASSETS:
• Accounting software, specifically accounts payable